Keep evidence and interpretation separate.
Start with the notes, observations or files you have permission to share. Label the source and context of each finding. Put your interpretation beside the evidence rather than replacing the original wording with a summary.
Look for patterns together.
Ask the team to move related notes into groups. Give each group a plain-language name, such as “unclear next step” or “too much repeated information”. Keep disagreements visible: a theme is a working hypothesis, not a vote on what is true.
Map a path through the experience.
Use a mind map or a simple journey across the board to connect the themes to the moments where they appear. Add questions and gaps in a different colour. This helps the team see where another conversation or observation would be useful.
Choose a small thing to learn.
For each promising change, write the assumption behind it and what would change your mind. Choose a manageable next experiment. A good next step names a question, an owner and the evidence you will look for.
Keep the reasoning with the plan.
Move the chosen experiments into a roadmap or action area without losing the links to the findings. When the team returns, review both what happened and what you learned. Update the board as your understanding changes.